The Dreaded Notice from the IRS - How $5 Saved Us $2340

I dropped by the office last week to pick up my mail. As I sorted it I came across the letter that can bring tears to your eyes…a letter from the Internal Revenue Service (IRS).
I opened the envelope and found a nice letter informing me that we failed to file our partnership return on time and they had accessed a penalty of $2340! What? We always take care of our taxes and required filings.
As I read the details, it appeared they had charged us $195 per partner per month since April 2011. I pulled the file and found the extension we filed along with the US Postal Service receipt and tracking number when we mailed it in to them. I tried to pull up the confirmation number on the USPS website to get a delivery receipt but the older data is not available online.
I called a CPA friend of mine. He told me this was common and to send them a letter with copies of the extension and the mailing receipt. I told him that the USPS Delivery Confirmation is no longer online. He told me to go to the post office and file the required form to get a copy of the delivery receipt just in case the IRS comes back and requests delivery proof.
This was the first year we started using Priority Mail for delivery of documents to the IRS and spending the $5 will wind up saving us $2340.
Lessons learned. First, always use a delivery method where you can track receipt of documents to the IRS. Second, print out and save copies of the delivery confirmations so you’ll have them just in case…
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Photo: Licensed from iStockPhoto
Tom Branch and Gina Branch, The Branch Team with RE/MAX Dallas Suburbs, service the greater North Dallas suburbs including Dallas, Plano, Allen, McKinney, Frisco, Lewisville, and Carrollton. While Gina concentrates on traditional listings and buyer/tenant representation, Tom specializes in assisting distressed homeowners to avoid foreclosure. Tom and Gina have published two books (Achieving Rock Star Status and The Field Guide to Short Sales) and are available for speaking engagements in the greater Dallas - Fort Worth Metroplex. Subscribe to The Branch Team Blog.
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